實作範例 · 人資

填寫聘書範本,再以追蹤修訂處理重新議定的條款

一位人資代表上傳了愛荷華大學的職員聘書範本,要求為一位應徵者製作完成的聘書。 替換了每個方括號預留位置,把檔案末尾選單中的試用期、混合辦公與搬遷段落移入信中,並刪除說明文字。應徵者進行議價後,它把薪資和到職日期的變更,以及刪除搬遷一行,都以 Word 追蹤修訂的形式交給主任審閱。

  • 你自己的範本,已填寫完成18 個預留位置已替換,選用段落已移入內文,並使用大學的信頭。沒有重新打字。
  • 真正的 Word 追蹤修訂新薪資、新到職日期和被刪除的搬遷一行,都以追蹤修訂的形式交回,供主任接受或拒絕,旁邊另附一份乾淨副本。
  • 一封持續編輯的信要求 2 編輯的是要求 1 的信件,而不是範本:三項更改,沒有其他修改。同一個對話,同一份檔案。

01 · 要求 1

把範本變成一位應徵者的聘書

人資代表

Fill this out for Priya Natarajan, Research Data Analyst (job code PAA2), Department of Biostatistics, College of Public Health. Full time, $74,000/yr, probationary with the 12-month probation paragraph, hybrid (use the hybrid/remote paragraph), $3,000 relocation. Mon-Fri 8:00-4:30, N300 College of Public Health Building. HR rep is Dana Kim, 319-335-0000, [email protected]. Start date November 3, 2026. Letter date today. Signed by Dr. Alan Reyes, Chair. Delete the instructions and the optional-paragraph section at the end.

  1. 讀取範本:一封信、一份附錄,以及供人資使用的選單

    第 1 頁是信件,有 18 個方括號預留位置,以及一行不屬於信件的紅色標題。第 2 至 5 頁是應徵者需簽名的附錄。檔案末尾僅供人資使用:六個適用時才移入信中的選用段落,以及一份檢查清單。這些都不可寄給應徵者。

    • 第 1 頁信件 · 18 個預留位置
    • 第 2–5 頁附錄 · 保持原樣
    • 結尾6 個選用段落 + 一份檢查清單 · 僅限人資
  2. 替換了要求中的每個預留位置

    應徵者、職位、職位代碼、部門、工時、薪資、工作日、大樓、人資聯絡人和簽署人,全都取自同一則訊息,信件則以執行當天為日期。範本沒有填寫到職日期的欄位,因此另外加了一句。

    範本

    I am pleased to offer you the [position title] [job code] in [college or department] at the University of Iowa. The position is [full time or % part time] and pays [dollar amount] per year. You will be paid monthly through direct deposit.

    信件

    I am pleased to offer you the Research Data Analyst (PAA2) in Department of Biostatistics, College of Public Health at the University of Iowa. The position is full-time and pays $74,000 per year. You will be paid monthly through direct deposit.

    Your anticipated start date is November 3, 2026.

    已標示:填寫的內容。關於直接存款的句子是範本原有的;到職日期那一行是新增的。
  3. 把三個選用段落移入信中,並刪除選單

    12 個月試用期、混合辦公以及 $3,000 搬遷段落,現在位於工作日句子之後。駕照段落、另外兩個身分段落、「插入有關貴單位的段落」一行,以及檢查清單都已移除。附錄與「Go Hawks!」保留。

    Career-Probationary-and-At-Will-Offer-Letter (v2).docx要求 1

    Your anticipated workdays are Monday through Friday from 8:00 a.m. to 4:30 p.m. at N300 College of Public Health Building.

    This position is eligible for career status upon the successful completion of a probation period during which your performance is evaluated against the department's standards. Based on your classification, your probationary period will be 12 months. For more information on probationary status, please refer to the P&S status definitions below.

    As previously discussed, this position is eligible for hybrid work in Iowa and requires a work arrangement form to be completed upon the start of your employment. Work arrangements will be reviewed annually and must comply with the remote work program and employee travel policy when working at a remote location.

    After beginning employment, the university will provide up to $3,000 in relocation incentives for you, which will be paid as taxable extra compensation with appropriate payroll tax withholding.

    This offer is contingent upon your having or obtaining the appropriate work authorization and being able to maintain that authorization for the entire employment period. In addition, this offer is contingent upon successful completion of a criminal background check and credential verification. Please review the attached addendum for additional details – including employment requirements and benefits information – about working at Iowa.

    信件從工作日句子到應變條款段落。兩者之間的三個段落來自範本末尾的選單。
  4. 信頭正確,但有一行本應刪除

    交付信件的第 1 頁:大學標誌、日期、應徵者姓名。日期上方的紅色範本標題是給人資看的標籤,並不屬於信件,仍留在原處。

    交付檔案圖片交付聘書的第 1 頁,使用愛荷華大學信頭,日期上方仍留有紅色範本標題
    第 1 頁,如交付時的樣子。紅色標題行本應刪除。
DOCX已交付:聘書已填寫,已移入三個段落,附錄原封不動

02 · 要求 2

要求重新議定的條款, 以追蹤修訂的方式修改

人資代表

She negotiated - make it $78,500 and start January 5, 2027, and take out the relocation line, she's local after all. Track the changes so my director can see them.

  1. 編輯的是要求 1 的信件,而不是範本

    訊息中沒有指明檔案。 使用了剛交付的信件,因此已填寫的資料和移入的段落都保留,並在其上進行三項更改。

    1. 範本大學的檔案
    2. 要求 1聘書
    3. 要求 2一份乾淨副本和一份修訂副本
  2. 剛好更改了三處

    $74,000 變成 $78,500,2026 年 11 月 3 日變成 2027 年 1 月 5 日,搬遷段落被刪除。信件與附錄的其餘每一個字都相同。切換檢視即可對照頁面修改前後的樣子。

    Career-Probationary-and-At-Will-Offer-Letter (v2)__tracked.docx修訂標記

    Dear Priya Natarajan,

    I am pleased to offer you the Research Data Analyst (PAA2) in Department of Biostatistics, College of Public Health at the University of Iowa. The position is full-time and pays $74,000$78,500 per year. You will be paid monthly through direct deposit.

    Your anticipated start date is November 3, 2026January 5, 2027.

    Your Professional & Scientific (P&S) employment status is Probationary. For more information on your employment status, please refer to the status definitions in the addendum.

    As previously discussed, this position is eligible for hybrid work in Iowa and requires a work arrangement form to be completed upon the start of your employment. Work arrangements will be reviewed annually and must comply with the remote work program and employee travel policy when working at a remote location.

    After beginning employment, the university will provide up to $3,000 in relocation incentives for you, which will be paid as taxable extra compensation with appropriate payroll tax withholding.

    This offer is contingent upon your having or obtaining the appropriate work authorization and being able to maintain that authorization for the entire employment period. In addition, this offer is contingent upon successful completion of a criminal background check and credential verification. Please review the attached addendum for additional details – including employment requirements and benefits information – about working at Iowa.

    追蹤副本中已更改的段落,以及每處前後的段落。
  3. 交付了兩份副本,卻誤報其中一份

    回覆交付了乾淨的信件和追蹤副本,卻在同一則訊息中把追蹤副本列為遺失。檔案其實在。我們打開了它:三項追蹤修訂,沒有其他修改,全部接受後就是一字不差的乾淨副本。

    3 項追蹤修訂,沒有其他修改。全部接受後,就是一字不差的乾淨副本。

    三項更改

    • 薪資$74,000$78,500
    • 開始November 3, 2026January 5, 2027
    • 搬遷最高 $3,000段落已刪除
DOCX已交付:修訂副本每項變更都有標記,供主任在 Word 中接受或拒絕DOCX已交付:乾淨副本可以寄出、帶有新條款的信件

檔案

檔案來源: University of Iowa Human Resources, 專業及科研人員的「長聘、試用及任意終止聘用聘書」範本。案例中的候選人、薪資及人員均為虛構。愛荷華大學未審閱或認可此案例。

自備範本

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