实操示例 · WORD 文档校对

董事长致辞经校对后,被精简为 600 字的网页版

一家社区银行的公关人员收到了 Word 格式的年度报告。他们请 按照 AP 风格对董事长致辞进行轻度校对,不得改动数字、去年信件中的引文或财务表格。

修复了悬垂修饰语,润色了生硬的措辞,并将文件转换时拆分的三个句子重新合并(均在同一个文件中),同时原封不动地保留了所有数字。随后,它将信件从 1,093 字精简至 600 字以适配网页,将百分比写为数字形式,并完整保留了结尾部分。

  • 1,093 → 600请求 2 之后的信件字数
  • 3重新合并的被拆分句子
  • 8“percent”数字已更改为 %,数值保持不变
  • 0信件外部的修改

打开真实文件

这些是运行过程中的实际文件。请下载并在 Word 中打开它们。

文件来源: Provident Financial Holdings, Inc., 2026 年度股东年报,作为 10-K 表格的附件 13 提交给美国证券交易委员会(SEC)。这是一份公开申报文件;文本归该公司所有。

01 · 初始文件

一份 9 页的年度报告,致辞信在第 2 页

该文件是一家小型上市银行致其股东的年度报告:包含封面、董事长致辞、财务摘要表格、股东信息、董事会名单以及分支机构列表。一个 Word 文件内包含九页和六个表格。

我们使用 LibreOffice 将公开的 SEC 网页文件转换成了这个 Word 文件。转换过程中,有三个句子被分别拆分到了两个段落中——当网页变成 Word 文件时,这是一个常见的问题。提示词指出了所有这三个地方。

原文件图片上传的 Word 文件的第 2 页:未经任何编辑的董事长致辞
上传时的第 2 页:未经任何编辑的董事长致辞。

02 · 请求 1

“校对这封信,采用 AP 风格,修改从轻”

公关人员输入的提示词

Please proofread the 'Message From the Chairman' (from 'Dear Fellow Shareholders:' down to Craig Blunden's signature block) with tracked changes, AP style.

- Fix grammar, punctuation and awkward phrasing, but keep the edits light.
- Don't change any figures or the meaning. Leave the way numbers are written ('61 percent', 'one percent') alone for now.
- The quotation from last year's letter in the first paragraph ('… the market is expecting … California real estate market.') must stay word for word.
- Three sentences were split into two paragraphs when the file was converted: after 'disciplined,', after 'this approach is the', and after 'the year ahead and beyond,'. Join each back into one paragraph.
- Don't touch the Financial Highlights tables or anything after the letter.

的操作

  • 在上传的 Word 文件内部直接对信件进行了编辑。其他所有页面的文本均保持不变。
  • 修复了悬垂修饰语:“As the largest independent community bank headquartered in Riverside County, I am proud”现已改为“we are proud”,此处及下一句均做了同样修改。
  • 进行了轻度的美联社风格修改:为“high-cost markets”加上连字符,在“fiscal 2026 — our eighth consecutive year”中使用带空格的破折号,并将“remains a constant”改为“remains constant”。
  • 润色了生硬的措辞,例如将“Last year, I described that”改为“Last year, I said”,并删除了句子中不需要的几个词。
  • 将三个被拆分的句子重新合并为各自独立的段落。
  • 保留了去年信件中的引文、每一个数字以及数字原本的写法,完全维持原样。

提示词要求使用修订标记,但 直接将修改写入了文件,因此下方的红线对比来自 对修改前后文件运行的「创建修订报告」功能。

Provident_FY2026_Annual_Report_derived.docx修订报告
1,093 → 1,082 信件中的字数

Message From the Chairman

Dear Fellow Shareholders:

I am pleased to forward our Annual Report for fiscal 2026 highlighting our financial results. Last year I noted in the Chairman’s Message that “… the market is expecting the easing of monetary policy to resume later this calendar year but we are cognizant of the weaker employment data that was recently released and its potential downstream impact on the economy. We are also observing some weaknesses in the California real estate market.”  A year later, after three successive quarter-point reductions in the federal funds rate in the latter part of 2025, the Federal Open Market Committee, or FOMC, has held rates steady. At present, the market does not appear to expect additional interest rate cuts for the remainder of this year and possibly into 2027. Indeed, some market observers believe a rate hike is possible later this year. We have also seen an important shift in the bond market. The U.S. Treasury yield curve emerged from its extended inversion and returned to a more normal upward slope. As short-term rates have been anchored by the federal funds rate, longer-term bond yields have been steadily rising, further steepening the yield curve. This movement reflects continued uncertainty regarding inflation, the state of the federal budget deficit and the potential for geopolitical developments to create supply-chain or energy-related pressures.

For banks, a steeper yield curve can be beneficial. A bank’s net interest margin benefits from the widening spread between the cost of deposits and other short-term funding and yields earned on loans. New loans are being originated at higher rates, and adjustable-rate loans are repricing upward. At the same time, higher long-term rates weigh on the real estate market, especially in high -cost markets such as California. Mortgage payments have become ever moreincreasingly unaffordable for prospective buyers, while many existing homeowners remain locked into mortgages with rates well below current levels. At the current level of mortgage rates, residential purchase and refinancing activities have been curtailed. Even so, California real estate values have been resilient. Prices have generally held up well across the markets we serve, reflecting the underlying strength in the economy and limited housing supply in our local communities.

In this evolving market, one thing remains a constant: we are well positioned, supported by a strong capital position and pristine credit quality. Our long-standing credit culture has served us well and positioned the Company among the top performers across key credit quality metrics. Our goal is to remain good stewards of our capital by executing a strategy of disciplined,

sustainable growth, conservative credit underwriting, and consistent returns of capital to our shareholders.

Fiscal 2026  

Last year, I described thatsaid our fiscal 2026 Business Plan reflected measured growth in loans and retail deposits, disciplined control of operating expenses, and sound capital management. Our financial results, described in the following Financial Highlights, reflected improved earnings compared to the prior year, despite a moderate decline in total assets.

During fiscal 2026, as the yield curve normalized, we adjusted our strategy accordingly to support increased loan production. Following a 61 percent increase in loan production during fiscal 2025, we achieved an additional 32 percent increase in loan production in fiscal 2026. However, these production gains were fully offset by higher-than-normal levels of loan prepayments. As a result, our loans held for investment decreased by approximately one percent for the fiscal year. The deposit landscape remained challenging, as competition for deposits continued to be intense. Competitors of all sizes, including large national banks, aggressively marketed promotional deposit rates that remain elevated today, even as the FOMC lowered short-term rates in 2025. We made accommodations, as appropriate, to our pricing based on our evaluation of the customer relationships, while maintaining our pricing discipline, and augmented our funding needs with certificates of deposit and borrowings. Total deposits increased two percent during the fiscal year although transaction accounts declined three percent. Our net interest margin exceeded three percent for the year, reaching 3.09 percent, with the improvement driven primarily by the repricing of Federal Home Loan Bank advances to lower rates as they matured. Despite inflationary pressures, operating expenses increased by less than one percent for the fiscal year. Finally, we recorded no loan charge-offs during fiscal 2026 -— our eighth consecutive year without reporting a net charge-off.

Returning capital to our shareholders is a priority. During fiscal 2026, we maintained our quarterly cash dividend of $0.14 per share and increased our share repurchases to approximately 344,000 shares, compared to approximately 285,000 shares in fiscal 2025.

Fiscal 2027

As we look to fiscal 2027, our priorities remain consistent: measured growth in loans and retail deposits; disciplined expense management; and sound capital management. We believe this approach is the

right course in an economy that continues to expand, while recognizing the need to remain cautious amid ongoing market and geopolitical uncertainties. We expect to continue returning capital to shareholders through dividends and share repurchases while maintaining sufficient capital to support our business strategy and withstand potential losses under adverse conditions. We remain committed to single-family residential, multi-family, and commercial real estate mortgage lending as our primary sources of asset growth and our retail branch network will continue to serve as the primary source of the Bank’s funding.

A Final Word

This year, Provident proudly celebrates the 70th anniversary of its founding, serving the great city of Riverside and its surrounding communities. As the largest independent community bank headquartered in Riverside County, I amwe are proud of our distinguished history as a trusted provider of banking services. Just as importantly, I amwe are proud of the commitment demonstrated throughout our organization to strengthen the communities we serve through volunteer service, charitable support and community investment. As we look to the year ahead and beyond,

I want to assure you that the Board, management team and employees of Provident remain dedicated to carrying forward the Company’s reputation and legacy, just as we have since our founding. We will remain true to our community banking roots and focus on serving the families and small businesses of the Inland Empire. That heritage is central to who we are, and we intend to build on it in the years to come.

In closing, I would likewant to recognize and thank our employees and Directors for their commitment and service to Provident. Their efforts make our success possible. I also extend my sincere appreciation to our customers, shareholders, and the communities we serve for the confidence you place in us. Our continued success depends on the trust you place in Provident, and we are grateful for the opportunity to serve you.

Sincerely,

/s/ Craig G. Blunden

Craig G. Blunden

Chairman of the Board of Directors

修订报告中的信件:删除的内容带有删除线,插入的内容带有下划线,被拆分句子的合并处显示带删除线的 ¶ 符号。蓝色段落是必须逐字保留的引文。切换到“修改前”或“修改后”可以阅读不带标记的版本。

03 · 请求 2

“现在把它精简到约 600 字,用于网页”

公关人员输入的提示词

Thanks. Please accept all of your tracked changes, then turn the letter into the web version in the same file, again with tracked changes so Craig can see what was cut:
1. Switch percentages to numerals with % (61%, 32%, 1%, 2%, 3%, 3.09%).
2. Cut the letter from about 1,100 words to about 600. Trim the interest-rate and real-estate commentary in the opening paragraphs first.
3. Keep the 'A Final Word' section in full.
4. Any figure that stays must keep its value. Financial Highlights stays untouched.

的操作

  • 继续在请求 1 中交付的 Word 文件上进行操作。
  • 将信件从 1,082 字精简至 600 字。正如所要求的那样,删减部分主要来自开篇关于利率、债券市场和加州房地产的论述:这三段的字数从 429 字减少到 63 字。
  • 同时删减了“Fiscal 2026”下关于存款竞争的句子以及“Fiscal 2027”下的最后一句话。
  • 将所有百分比写为带 % 的数字:61%、32%、1%、2%、3% 和 3.09%,数值与之前保持一致。
  • “A Final Word”部分保持逐字不变,财务表格保持原样不动。

修改同样直接写入了文件。红线对比是对请求 1 和请求 2 的文件运行「创建修订报告」功能生成的修订报告,页边距中显示了每个段落的字数。

Provident_FY2026_Annual_Report_derived.docx修订报告
1,082 → 600 信件中的字数

Message From the Chairman

Dear Fellow Shareholders:

I am pleased to forward our Annual Report for fiscal 2026 highlighting our financial results. Last year I noted in the Chairman’s Message that “… the market is expecting the easing of monetary policy to resume later this calendar year but we are cognizant of the weaker employment data that was recently released and its potential downstream impact on the economy. We are also observing some weaknesses in the California real estate market.”  A year later, after three successive quarter-point reductions in the federal funds rate in the latter part of 2025, the Federal Open Market Committee, or FOMC, has held rates steady. At present, the market does not appear to expect additional interest rate cuts for the remainder of this year and possibly into 2027. Indeed, some market observers believe a rate hike is possible later this year. We have also seen an important shift in the bond market. The U.S. Treasury yield curve emerged from its extended inversion and returned to a more normal upward slope. As short-term rates have been anchored by the federal funds rate, longer-term bond yields have been steadily rising, further steepening the yield curve. This movement reflects continued uncertainty regarding inflation, the state of the federal budget deficit and the potential for geopolitical developments to create supply-chain or energy-related pressures.

217→63

For banks, a steeper yield curve can be beneficial. A bank’s net interest margin benefits from the widening spread between the cost of deposits and other short-term funding and yields earned on loans. New loans are being originated at higher rates, and adjustable-rate loans are repricing upward. At the same time, higher long-term rates weigh on the real estate market, especially in high-cost markets such as California. Mortgage payments have become increasingly unaffordable for prospective buyers, while many existing homeowners remain locked into mortgages with rates well below current levels. At the current level of mortgage rates, residential purchase and refinancing activities have been curtailed. Even so, California real estate values have been resilient. Prices have generally held up well across the markets we serve, reflecting the underlying strength in the economy and limited housing supply in our local communities.

140→0

In this evolving market, one thing remains constant: we are well positioned, supported by a strong capital position and pristine credit quality. Our long-standing credit culture has served us well and positioned the Company among the top performers across key credit quality metrics. Our goal is to remain good stewards of our capital by executing a strategy of disciplined, sustainable growth, conservative credit underwriting, and consistent returns of capital to our shareholders.

72→0

Fiscal 2026  

Last year, I said our fiscal 2026 Business Plan reflected measured growth in loans and retail deposits, disciplined control of operating expenses, and sound capital management. Our financial results, described in the following Financial Highlights, reflected improved earnings compared to the prior year, despite a moderate decline in total assets.

50

During fiscal 2026, as the yield curve normalized, we adjusted our strategy to support increased loan production. Following a 61 percent% increase in loan production during fiscal 2025, we achieved an additional 32 percent% increase in fiscal 2026. However, these production gains were fully offset by higher-than-normal levels of loan prepayments. As a result, our loans held for investment decreased by approximately one percent for the fiscal year. The deposit landscape remained challenging, as competition for deposits continued to be intense. Competitors of all sizes, including large national banks, aggressively marketed promotional deposit rates that remain elevated today, even as the FOMC lowered short-term rates in 2025. We made accommodations, as appropriate, to our pricing based on our evaluation of the customer relationships, while maintaining our pricing discipline, and augmented our funding needs with certificates of deposit and borrowings. Total deposits increased two percent during the fiscal year although transaction accounts declined three percent. Our net interest margin exceeded three percent for the year, reaching 3.09 percent1% for the fiscal year. Total deposits increased 2% during the fiscal year although transaction accounts declined 3%. Our net interest margin exceeded 3% for the year, reaching 3.09%, driven primarily by the repricing of Federal Home Loan Bank advances to lower rates as they matured. Despite inflationary pressures, operating expenses increased by less than one percent1% for the fiscal year. Finally, we recorded no loan charge-offs during fiscal 2026 — our eighth consecutive year without reporting a net charge-off.

218→139

Returning capital to our shareholders is a priority. During fiscal 2026, we maintained our quarterly cash dividend of $0.14 per share and increased our share repurchases to approximately 344,000 shares, compared to approximately 285,000 shares in fiscal 2025.

38

Fiscal 2027

As we look to fiscal 2027, our priorities remain consistent: measured growth in loans and retail deposits; disciplined expense management; and sound capital management. We believe this approach is the right course in an economy that continues to expand, while recognizing the need to remain cautious amid ongoing market and geopolitical uncertainties. We expect to continue returning capital to shareholders through dividends and share repurchases while maintaining sufficient capital to support our business strategy and withstand potential losses under adverse conditions. We remain committed to single-family residential, multi-family, and commercial real estate mortgage lending as our primary sources of asset growth and our retail branch network will continue to serve as the primary source of the Bank’s funding.

118→81

A Final Word

This year, Provident proudly celebrates the 70th anniversary of its founding, serving the great city of Riverside and its surrounding communities. As the largest independent community bank headquartered in Riverside County, we are proud of our distinguished history as a trusted provider of banking services. Just as importantly, we are proud of the commitment demonstrated throughout our organization to strengthen the communities we serve through volunteer service, charitable support and community investment. As we look to the year ahead and beyond, I want to assure you that the Board, management team and employees of Provident remain dedicated to carrying forward the Company’s reputation and legacy, just as we have since our founding. We will remain true to our community banking roots and focus on serving the families and small businesses of the Inland Empire. That heritage is central to who we are, and we intend to build on it in the years to come.

154

In closing, I want to recognize and thank our employees and Directors for their commitment and service to Provident. Their efforts make our success possible. I also extend my sincere appreciation to our customers, shareholders, and the communities we serve for the confidence you place in us. Our continued success depends on the trust you place in Provident, and we are grateful for the opportunity to serve you.

68

Sincerely,

/s/ Craig G. Blunden

Craig G. Blunden

Chairman of the Board of Directors

修订报告中的网页版精简内容。页边距中的数字代表删减前后每个段落的字数。
Provident_FY2026_Annual_Report_derived.docx请求 2 的文件

Financial Highlights

The following tables set forth information concerning the consolidated financial position and results of operations of the Corporation and its subsidiary at the dates and for the periods indicated.

(In Thousands, Except Per Share Information)20262025202420232022
FINANCIAL CONDITION DATA:
Total assets$1,208,161$1,245,613$1,272,200$1,332,948$1,187,038
Loans held for investment, net1,032,6821,045,7451,052,9791,077,629939,992
Cash and cash equivalents49,21053,09051,37665,84923,414
Investment securities90,523111,006131,900156,492188,421
Deposits910,383888,772888,348950,571955,504
Borrowings157,046213,073238,500235,00985,000
Stockholders’ equity126,220128,545129,941129,687128,650
Book value per share20.1519.5418.9818.4117.66
OPERATING DATA:
Interest income$55,889$56,624$54,730$45,992$34,730
Interest expense19,56121,15519,8079,0073,135
Net interest income36,32835,46934,92336,98531,595
(Recovery of) provision for credit losses(553)(666)(63)374(2,462)
Net interest income after (recovery of) provision for credit losses36,88136,13534,98636,61134,057
Loan servicing and other fees5834193374141,056
Deposit account fees1,0671,1121,1541,2961,302
Card and processing fees1,2031,2651,3841,5251,639
Other non-interest income8737351,066840719
Operating expenses30,97130,79328,54028,27025,915
Income before income taxes9,6368,87310,38712,41612,858
Provision for income taxes2,9812,6183,0363,8243,765
Net income$6,655$6,255$7,351$8,592$9,093
Basic earnings per share$1.04$0.93$1.06$1.20$1.23
Diluted earnings per share$1.03$0.93$1.06$1.19$1.22
Cash dividend per share$0.56$0.56$0.56$0.56$0.56
请求 2 文件第 3 页:Financial Highlights 表格保持原样。两份修订报告都未显示表格内有任何修改。

在年度报告内直接编辑,而非粘贴重写的内容

大多数 AI 工具会将信件作为聊天文本返回,然后需要人工再次将其粘贴到报告中。 直接在 Word 文件中进行操作,不碰数字和表格,其修订报告会向审阅者展示每一次编辑。

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