实操示例 · 人事

填写录用通知书模板,再以修订形式处理重新谈定的条款

一位人事代表上传了爱荷华大学面向教职员岗位的录用通知书模板,要求为一位候选人生成成品。 替换了每个方括号占位符,把文末菜单中的试用期、混合办公和搬迁段落移入信中,并删除了说明文字。候选人谈判后,它把薪资和入职日期的变更,以及删除搬迁一行,都以 Word 修订的形式交给主任审阅。

  • 你自己的模板,已填写完成18 处占位符已替换,可选段落已移入正文,并使用大学的信头。没有重新输入任何内容。
  • 真正的 Word 修订新薪资、新入职日期和被删除的搬迁一行,都以修订的形式交回,供主任接受或拒绝,旁边另附一份干净副本。
  • 一封可以持续编辑的信要求 2 修改的是要求 1 生成的信函,而不是模板:三处改动,没有其他修改。同一个对话,同一个文件。

01 · 请求 1

把模板变成了一位候选人的录用通知书

人事代表

Fill this out for Priya Natarajan, Research Data Analyst (job code PAA2), Department of Biostatistics, College of Public Health. Full time, $74,000/yr, probationary with the 12-month probation paragraph, hybrid (use the hybrid/remote paragraph), $3,000 relocation. Mon-Fri 8:00-4:30, N300 College of Public Health Building. HR rep is Dana Kim, 319-335-0000, [email protected]. Start date November 3, 2026. Letter date today. Signed by Dr. Alan Reyes, Chair. Delete the instructions and the optional-paragraph section at the end.

  1. 读取模板:一封信、一份附录和一份供人事使用的菜单

    第 1 页是信函,有 18 个方括号占位符,以及一行不属于信函的红色标题。第 2 至 5 页是候选人需要签名的附录。文件末尾仅供人事使用:六个适用时才移入信中的可选段落,以及一份核对清单。这些都不能发给候选人。

    • 第 1 页信函 · 18 个占位符
    • 第 2–5 页附录 · 保持原样
    • 结尾6 个可选段落 + 一份核对清单 · 仅限人事
  2. 替换了要求中的每个占位符

    候选人、岗位、职位代码、部门、工时、薪资、工作日、办公楼、人事联系人和签署人,全都来自同一条消息,信函则以运行当天作为日期。模板里没有填写入职日期的位置,因此另外加了一句话。

    模板

    I am pleased to offer you the [position title] [job code] in [college or department] at the University of Iowa. The position is [full time or % part time] and pays [dollar amount] per year. You will be paid monthly through direct deposit.

    信函

    I am pleased to offer you the Research Data Analyst (PAA2) in Department of Biostatistics, College of Public Health at the University of Iowa. The position is full-time and pays $74,000 per year. You will be paid monthly through direct deposit.

    Your anticipated start date is November 3, 2026.

    已标记:填写的内容。关于直接存款的句子是模板原有的;入职日期那一行是新增的。
  3. 把三个可选段落移入信中,并删除菜单

    12 个月试用期、混合办公和 $3,000 搬迁段落,现在位于工作日那句话之后。驾照段落、另外两个身份段落、“插入一段关于你所在单位的内容”那一行以及核对清单都已删除。附录和“Go Hawks!”保留。

    Career-Probationary-and-At-Will-Offer-Letter (v2).docx要求 1

    Your anticipated workdays are Monday through Friday from 8:00 a.m. to 4:30 p.m. at N300 College of Public Health Building.

    This position is eligible for career status upon the successful completion of a probation period during which your performance is evaluated against the department's standards. Based on your classification, your probationary period will be 12 months. For more information on probationary status, please refer to the P&S status definitions below.

    As previously discussed, this position is eligible for hybrid work in Iowa and requires a work arrangement form to be completed upon the start of your employment. Work arrangements will be reviewed annually and must comply with the remote work program and employee travel policy when working at a remote location.

    After beginning employment, the university will provide up to $3,000 in relocation incentives for you, which will be paid as taxable extra compensation with appropriate payroll tax withholding.

    This offer is contingent upon your having or obtaining the appropriate work authorization and being able to maintain that authorization for the entire employment period. In addition, this offer is contingent upon successful completion of a criminal background check and credential verification. Please review the attached addendum for additional details – including employment requirements and benefits information – about working at Iowa.

    信函从工作日那句话到应急条款段落。两者之间的三个段落来自模板末尾的菜单。
  4. 信头正确,但有一行本应删除

    交付信函的第 1 页:大学标志、日期、候选人姓名。日期上方的红色模板标题是给人事看的标签,不属于信函,仍留在原处。

    交付文件图片交付的录用通知书第 1 页,使用爱荷华大学信头,日期上方仍留有红色模板标题
    第 1 页,交付时的样子。红色标题行本应删除。
DOCX已交付:录用通知书已填写,已移入三个段落,附录原封不动

02 · 请求 2

要求按重新谈定的条款修改, 以修订的形式做了改动

人事代表

She negotiated - make it $78,500 and start January 5, 2027, and take out the relocation line, she's local after all. Track the changes so my director can see them.

  1. 修改的是要求 1 生成的信函,而不是模板

    消息中没有指明文件。 使用了刚交付的信函,因此已填写的信息和移入的段落都保留,并在其上做了三处改动。

    1. 模板大学的文件
    2. 要求 1录用通知书
    3. 要求 2一份干净副本和一份修订副本
  2. 恰好改了三处

    $74,000 变成了 $78,500,2026 年 11 月 3 日变成了 2027 年 1 月 5 日,搬迁段落被删除。信函和附录的其余每个字都没有变。切换视图即可对比页面修改前后的样子。

    Career-Probationary-and-At-Will-Offer-Letter (v2)__tracked.docx修订标记

    Dear Priya Natarajan,

    I am pleased to offer you the Research Data Analyst (PAA2) in Department of Biostatistics, College of Public Health at the University of Iowa. The position is full-time and pays $74,000$78,500 per year. You will be paid monthly through direct deposit.

    Your anticipated start date is November 3, 2026January 5, 2027.

    Your Professional & Scientific (P&S) employment status is Probationary. For more information on your employment status, please refer to the status definitions in the addendum.

    As previously discussed, this position is eligible for hybrid work in Iowa and requires a work arrangement form to be completed upon the start of your employment. Work arrangements will be reviewed annually and must comply with the remote work program and employee travel policy when working at a remote location.

    After beginning employment, the university will provide up to $3,000 in relocation incentives for you, which will be paid as taxable extra compensation with appropriate payroll tax withholding.

    This offer is contingent upon your having or obtaining the appropriate work authorization and being able to maintain that authorization for the entire employment period. In addition, this offer is contingent upon successful completion of a criminal background check and credential verification. Please review the attached addendum for additional details – including employment requirements and benefits information – about working at Iowa.

    修订副本中被修改的段落,以及每处前后的段落。
  3. 交付了两份副本,却误报了其中一份

    回复交付了干净的信函和修订副本,却在同一条消息中把修订副本列为缺失。文件其实在。我们打开了它:三处修订,没有其他修改,全部接受后就是一字不差的干净副本。

    3 处修订,没有其他改动。全部接受后,就是一字不差的干净副本。

    三处改动

    • 薪资$74,000$78,500
    • 开始November 3, 2026January 5, 2027
    • 搬迁最高 $3,000段落已删除
DOCX已交付:修订副本每处改动都有标记,供主任在 Word 中接受或拒绝DOCX已交付:干净副本可以发出、带有新条款的信函

文件

文件来源: University of Iowa Human Resources, 专业及科研人员的“长期、试用及任意终止聘用聘书”模板。案例中的候选人、薪资及人员均为虚构。爱荷华大学未审阅或认可此案例。

带上你自己的模板

大多数 AI 工具给你的是要粘贴回 Word 的文字。 编辑的是你自己的文件:填入占位符,把可选段落移到合适位置,删除说明文字,之后的修改则以真正的修订交还给你。

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